My current email system
I have three accounts, one for personal, one for support, and one for the sales notifications.
The personal account is through .Mac or Mobile.me or whatever they’re calling it today. The other two are hosted on DreamHost and they’ve treated me pretty well. I’ll admit that I really only like the .Mac account because it has a nice email address.
To actually read and compose I use Mac OS X Mail. I have every email I’ve received since I started using Mail back during the Mac OS X 1.0 beta, minus the spam and a few huge attachments. It’s a lot of email, but somehow, through the magic of databases and indexing, its all searchable at nearly impossible speeds right from spotlight. It’s pretty convenient for looking up ancient support questions, finding old serial numbers, or digging for that cool snippet of code someone sent a few years back.
How I use it
I don’t do much sorting or filing. I have a simple rule that puts customer data in one folder and transaction data in another. That’s about as much automation as I’ve installed.
Christi, my wife, answers a lot of the support email. She also connects to the support account via IMAP. If I flag something, she answers it. It’s a simple system. Once answered, we just drag stuff over to and answered folder. Again, simple.
I’m really not sure this system could be improved much. Although I would love to be able to annotate messages. I’ve always wanted that feature — no email client I’ve ever seen supports it.
This has all worked without a hiccup for several years now. When the IMAP folders reach a few GB I archive them. I have to do that once a year or so and it takes maybe 10 minutes. That’s probably the sole maintenance task I do.
What changed
Recently I picked up a very inexpensive and very lightweight eeePC. I wasn’t initially enamored by netbooks, but at $125 and about a pound, I’m willing to trade off a lot. That 17” MacBook Pro is a killer peddling up hills.
But the question of accessing my email from this teeny machine has been on my mind. I know I don’t want to use Outlook. And I can’t use the Linux tools because my Verizon AirCard only has Windows and Mac drivers. This struck me as a perfect opportunity to research into cross-platform, hosted, webapp-type solutions. Things like Backpack, GitHub, and BitBucket are so amazing that they really prove that some applications actually work better online then their desktop competitors.
Hello Google
This is when all those “GMail is awesome” blog posts I’ve read got me to go try it out.
I did try it… and almost immediately hated it. I’ve really only given it a week, but I don’t think I can bare any more. Here’s why:
- Ads. There seem to be adds all over the place. I have managed to turn off a few, but not all of them. It’s one thing on the occasional Google search, but I have to look at my email all day long. It’s open 24/7, 365. I can’t cope with that many ads. Listen Google. I’ll pay to not have this crap. Please.
- UI nightmare. GMail violates rule #1 — if the button doesn’t do anything then you shouldn’t be able to push it. Moreover, if you’re a developer and you build a dialog box that says, “You just did X, which isn’t allowed for reason Y,” then stop. Go back and make it so the user can’t do it.
Now, the next time you reach inbox zero with GMail, go push the archive button. That’s rule #1 staring right back at’cha.
- They also violate rule #2 — if an action is probably infrequent, then it shouldn’t be in your face all the time. It’s cluttered with lots of stuff that I’ll never do. Do I really need that big “GMAIL” image taking up all that space? It has a huge search bar when search is something I only use occasionally. And lots of other wasted screen real-estate… Does anyone use Google Chat? And why is it in my email on the screen all the time?
- The UI configuration amounts to: you can change the colors. I’m persnickety about how I like email to feel. I just want more, dammit!
What do you do?
So I started asking around about how others use it. It seems to me that most of the people I trust, most of the power users, are actually using GMail for nothing more than a mail host — they’re piping it back to Mac OS X Mail via IMAP, or Mobile.Me via POP, or Thunderbird or whatever. Only a few folks admitted to using it via the web as their default mail UI. But here’s the deal, I love my mail host. DreamHost gives me gobs of bandwidth, tons of techy options, forwarding, filtering, etc. etc. I don’t need an ad laden, free alternative, when DreamHost is cheap and awesome.
I’ve looked into other web mail clients. I didn’t turn up very much. Most things make Outlook seem advanced and make GMail look well designed. It’s pretty sad.
Back to the desktop
So, I’ve come full circle. I’ve given up on GMail. Mac OS X Mail is working well on my Mac. And on the little eeePC, I think I’ve settled on ThunderBird. It’s a pretty reasonable UI on top of the IMAP experience that works well.
Still, I can’t help but think that if the 37 Signals guys did an online email client that I’d pay some serious cash for that sort of thing. And I bet I’m not the only one.